All business undertaken by Acuity Applied Limited (“Acuity Applied”) in respect of the Candidates for permanent employment with clients of Acuity Applied is subject to the terms and conditions below, unless alternative terms and conditions are agreed between Acuity Applied and the Candidate in writing. These terms and conditions shall be deemed effective upon a Candidate signing the declaration contained within the registration with Acuity Applied.
Acuity Applied is acting in the capacity of an employment agency in accordance with the Conduct of Employment Agencies and Employment Business Regulations 2003.
Once a Candidate has provided Acuity Applied with a full and complete curriculum vitae, Acuity Applied will search for suitable employment opportunities on behalf of the Candidate.
Before this employment search begins, the Candidate is required to provide satisfactory evidence of their identity which shall include, but not be limited to, a certified copy of the Candidate’s passport or birth certificate.
The Candidate agrees to provide such documentation as is reasonably requested by Acuity Applied and as requested by a client. This includes but is not limited to:
The Candidate understands that his /her personal data will be processed by the Acuity Applied and its clients in the course of the employment search; and by registering with Acuity Applied, the Candidate expressly acknowledges that he / she has read the Candidate Privacy Policy and consents to such processing on the understanding that any personal data is processed fairly and lawfully in accordance with current Data Protection Legislation.
The Candidate consents to the disclosure to a client of all relevant information (which is reasonably required to progress any application) including, but not only limited to, copies of qualifications, authorisations and/or references by Acuity Applied to the client and to the use by Acuity Applied of its personal information to contact the Candidate with details of other services or offers that Acuity Applied may provide.
The Candidate shall immediately inform Acuity Applied should there be any reason under which it would be detrimental to the interests of Acuity Applied Ltd, the client or the Candidate for the Candidate to take up a particular position with a client.
Acuity Applied is under no obligation to find employment for the Candidate.
If, following an introduction from Acuity Applied, the Candidate receives an offer of employment or engagement to work for or with a client introduced by Acuity Applied, the Candidate shall inform Acuity Applied immediately and provide Acuity Applied with full details of the offer including a copy of the offer letter/contract of employment if requested.
An offer of employment is not made until written details are received by the Candidate from the client. Furthermore, the contracting parties to any such offer are the client and the Candidate. Acuity Applied is not and should not be regarded as the agent of the client. Accordingly, Acuity Applied does not accept any responsibility and shall not be liable for any loss suffered by the Candidate by reason of:
The Candidate should not engage in any conduct which is detrimental to the interests of Acuity Applied, which could negatively affect Acuity Applied’s relationship with any current or potential clients or which is likely to bring Acuity Applied into disrepute.
If the Candidate has a complaint in connection with the services of Acuity Applied, the Candidate shall, in the first instance, present a complaint in writing to a Director of Acuity Applied.
Temporary Workers are engaged under a contract for services, the terms of which will be provided if and when the Temporary Worker accepts an assignment through Acuity Applied Limited (“Acuity Applied”). The following conditions describe the relationship between the Temporary Worker and Acuity Applied. In the event of any conflict between these conditions and the specific terms provided in respect of any assignment accepted by the Temporary Worker, the latter shall prevail.
Acuity Applied is acting in the capacity of an employment business in accordance with the Conduct of Employment Agencies and Employment Business Regulations 2003. Temporary Workers are engaged under a contract for services and not a contract of employment and nothing in this agreement shall constitute or be construed as constituting an employment contract between Acuity Applied and the Temporary Worker.
Acuity Applied represents Temporary Workers who provide services either through limited companies or through umbrella companies. Temporary Workers will be required to provide reasonable cooperation to Acuity Applied and any clients with whom they are placed to confirm that they are compliant with relevant taxation and national insurance legislation.
Acuity Applied may offer the Temporary Worker suitable assignment work with a client requiring such a worker where such work is available. This is not a guarantee by Acuity Applied that such work will be provided to a Temporary Worker on a regular basis or at all. The final terms and conditions of each assignment will be issued to a Temporary Worker at the beginning of the assignment, detailing the actual rate of pay and type of work to be carried out.
Acuity Applied shall be under no obligation to provide work for the Temporary Worker and this agreement creates no obligation on Acuity Applied to provide the Temporary Worker with a specified number of hours work in any day or any week. The Temporary Worker shall not be obliged to accept any assignment offered by Acuity Applied. The Temporary Worker acknowledges that the nature of temporary work means that there may be periods when no suitable work is available. The Temporary Worker agrees that suitability of an assignment shall be determined solely by Acuity Applied and that Acuity Applied shall incur no liability to the Temporary Worker should it fail to offer assignments of the type of work required by the Temporary Worker or any other work.
In the event that Acuity Applied identifies potential assignment work for a Temporary Worker, it will contact the Temporary Worker to discuss the potential assignment, including, but not limited to, the following details
The Temporary Worker agrees to notify Acuity Applied immediately if they have already been contacted about the role through a different agency. In the event that the Temporary Worker has not already discussed the role with another agency, the Temporary Worker agrees that they will not apply for the assignment directly or through another agency without the prior consent of Acuity Applied.
Acuity Applied reserves the right to offer any assignment as it may elect to such Temporary Worker where that assignment is suitable for several workers. The Temporary Worker is under no obligation to accept any offer.
Before the start of any assignment, the Temporary Worker agrees to provide such documentation as is reasonably requested by Acuity Applied. This includes but is not limited to:
The Temporary Worked understands that his /her personal data will be processed by the Acuity Applied and its clients in the course of the employment search; and by registering with Acuity Applied, the Temporary Worker expressly acknowledges that he / she has read the Candidate Privacy Policy and consents to such processing on the understanding that any personal data is processed fairly and lawfully in accordance with current Data Protection Legislation.
The Temporary Worker consents to the disclosure to a client of all relevant information which is reasonably required to progress any application for any assignment for which the Temporary Worker has agreed to apply and to the use by Acuity Applied of its personal information to contact the
Temporary Worker with details of other services or offers that Acuity Applied may provide.
If the Temporary Worker does accept an Assignment, the Temporary Worker shall:
In the event that a Temporary Worker starts any assignment in advance of providing any documentation reasonably requested by Acuity Applied, Acuity Applied shall only provide the Temporary Worker with access to its timesheet system when all such documentation has been provided to and approved by Acuity Applied. The Temporary Worker acknowledges that failure to provide these documents promptly may result in delays in payment for work carried out on any such assignment.
All intellectual property conceived or made by the Temporary Worker (either alone or with others) in the course of any assignment shall belong to the client and the Temporary Worker agrees all such intellectual property shall belong to the client. If requested, the Temporary Worker shall execute any documentation which the client shall deem necessary to give effect to this provision.
The Temporary Worker shall immediately inform Acuity Applied and the client should there be any reason under which it would be detrimental to the interests of Acuity Applied, the client or the Temporary Worker for any assignment to continue.
The Temporary Worker is requested to advise Acuity Applied of any other assignment which he/she may have been informed about by the client. The Temporary Worker is required to inform Acuity Applied of any offer of extended or permanent employment.
The Temporary Worker should not engage in any conduct which is detrimental to the interests of Acuity Applied, which could negatively affect Acuity Applied’s relationship with any current or potential clients or which is likely to bring Acuity Applied into disrepute.
If the Temporary Worker has any complaint in connection with the provision of work seeking services, temporary work, or the conduct of the client or an employee of the client, the Temporary Worker shall, in the first instance, present a complaint in writing to a Director of the Acuity Applied.
What is the purpose of this document?
Acuity Applied Limited is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).
Data Protection Principles
We will comply with data protection law and principles, which means that your data will be:
The kind of information we hold about you
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following “special categories” of more sensitive personal information:
How is your personal information collected?
We collect personal information about candidates from the following sources:
How we will use information about you
We will use the personal information we collect about you to:
It is in our legitimate interests to decide whether to (i) appoint you to a particular role or (ii) put you forward with a potential employer for a particular role since it would be beneficial to our business to appoint someone to that role.
We also need to process your personal information to decide whether to enter into a contract with you.
[Having received your CV and your application form, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether
(i) offer you the role or
(ii) put you forward for a position with one of our clients. If we decide to
(i) offer you the role or
(ii) our client decides to offer you the position, we will then take up references, verify your work history/performance and conduct relevant checks for proof of identity; address; qualification and suitability. Please note that this information may be sought or obtained earlier in the process where it may aid the assessment of suitability, or support your suitability for a role/assignment]
If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
How we use particularly sensitive personal information
We will use your particularly sensitive personal information in the following ways:
Information about criminal convictions
We envisage that we may process information about criminal convictions.
We may collect information about your criminal convictions history if we or the Client would like to offer you the role (conditional on checks and any other conditions, such as references, being satisfactory). We are required to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. In particular:
We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.
Automated decision-making
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
Data Sharing
Why might you share my personal information with third parties?
We will only share your personal information with the following third parties for the purposes of processing your application: [this may include clients and potential hirers, and where relevant and notification, relevant parties such as umbrella firms where relevant]. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
Data Security
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Data Retention
How long will you use my information for?
We will retain your personal information for a period of time based on the following:
Rights of Access, Correction, Erasure, and Restriction
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Acuity Applied in writing either at info@AcuityApplied.co.uk or c/o Data Controller, Acuity Applied, 47 Wanlip Road, E13 8QR.
Right to Withdraw Consent
When you registered with Acuity Applied Limited or applied for a role through us, you provided consent to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact Acuity Applied in writing either at info@AcuityApplied.co.uk or c/o Data Controller, Acuity Applied, 33 King Street, London SW1Y 6RJ . Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.
Data Protection Officer
We have appointed a data privacy manager to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the Acuity Applied in writing either at info@AcuityApplied.co.uk or c/o Data Controller, Acuity Applied, 47 Wanlip Road, E13 8QR. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
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